Skip to main content

​
Overview

Fieldday supports two types of substitutes:
  • Game subs — a one-off fill-in for a specific game
  • Roster subs — a permanent team member who plays without paying the full registration fee
Game substitutes require the Pro plan or higher.

​
Game subs (one-off)

Game subs are invited for a single game. They’re visible in the attendance panel with a “Sub” badge and receive game reminders for that game only.

​
Invite a game sub (captains)

1

Open the game card

Go to My Games, find the game, and expand the game card to open the attendance panel.
2

Click Invite Sub

Click Invite Sub in the attendance panel.
3

Enter the sub's email

Type the sub’s email address and add an optional personal message.
4

Send the invite

Click Send Invite. The sub receives an email with an invitation link.

​
Waiver handling

  • If the sub hasn’t signed your org’s waiver, they’re prompted to sign it inline before confirming — no separate step required.
  • If they’ve already signed your waiver for this org, they go straight to confirm or decline.

​
After the sub confirms

  • The sub appears in the attendance panel with a “Sub” badge.
  • They receive game-day SMS and email reminders for that specific game.
  • Captains can remove the sub from the attendance panel at any time.

​
Roster subs (permanent)

Roster subs are added to a team’s permanent roster. They receive all team notifications, appear on the team page, and skip the standard registration payment flow.

​
Add a roster sub (captains)

1

Go to the team page

Navigate to your team’s page from your Dashboard or My Teams.
2

Open the roster section

Scroll to the roster section and click Invite Sub.
3

Enter the sub's email

Enter the player’s email address and send the invite.
Roster subs still sign the org waiver before joining. They appear on the team roster with a “Sub” badge and receive all team notifications going forward. Use roster subs for players who fill in regularly throughout the season but aren’t full-season registrants.

​
For subs receiving an invitation

1

Click the invitation link

Open the email and click the link to view the invitation.
2

Log in or create an account

If you don’t have a Fieldday account, you’ll create one when you click the link. If you do, just log in.
3

Sign the waiver (if required)

If the org requires a waiver, you’ll sign it inline — no need to navigate elsewhere.
4

Confirm or decline

Click I’m In to accept or Decline if you can’t make it.
Subs must have a Fieldday account to accept the invitation. If they’re new, they’ll create one when they click the invite link.